Joint ODINECET – ODIN Black Sea meeting

and

Fourth Session of the ODIN Black Sea Steering Committee

 Brief Minutes of the Meeting

 

Venue: Sevastopol institute of Banking, 6, Parkovaya str.

Sevastopol, Ukraine.

Dates: 12-14 September 2011

 

 

Introduction and background information

 

Joint session

Meeting was started on 12 September, 2011 with joint ODINECET (Ocean Data and Infromation Network for European Countries in Economic Transition) and ODINBS (Ocean Data and Information Network for the Black Sea) session.

O.Akimova, coordinator of the ODINECET, opened the meeting and welcomed the participants. She informed that this meeting was organised jointly by ODINECET and ODINBS in order to establish closer collaboration between projects, as was recommended by XXI IODE Session, Liège, Belgium, 23-26 March 2011.

The deputy director of the meeting host organisation - Sevastopol Banking Institute of the Ukrainian Banking Academy of the National Bank of Ukraine welcomed participants of the joint workshop.

O. Akimova briefly informed the participants on the aims and objectives of the ODINECET project and progress made during 2005 - 2011.

Dr. V.Vladymyrov, a coordinator of the ODINBS welcomed the participants of the joint workshop. Dr. V.Vladymyrov briefly informed the participants about the aims and objectives of the ODIN Black Sea project, activities implemented and progress made during 2007 - 2011. V.Vladymyrov highlighted further the possible collaboration fields between ODINECET and ODINBS projects, such as searching, digitizing and archiving of historical oceanographic datasets in libraries archives, development of open repositories and implementation of integrated library systems.

 

Оn 12 September 2011, after the lunch, participants of the joint ODINECET – ODINBS meeting visited the scientific library of the Institute of Biology of the Southern Seas, National Academy of Sciences of Ukraine. Library staff informed participants about the history of the library and recent activities and made presentation of rare books collection.

 

ODIN Black Sea session

On 13 September at 9:00 AM V.Vladymyrov continued the meeting. He informed the participants that representatives of all Black Sea countries attended the meeting (Annex II). He noted that the purpose of the meeting was to review the activities implemented by the ODINBS network in 2010 - 2011 and establish closer collaboration with ODINECET project. The meeting approved the agenda for the meeting, with amendments as provided in Annex II.

 

ODINBS objectives

Dr. V.Vladymyrov reminded participants the ODINBS objectives that were approved at the IODE-XIX meeting in Trieste (Italy, 12-16 March 2007) and left unchanged during Third Session of the ODINBS Steering Committee (21 – 22 October 2010, UNESCO/IOC Project Office for IODE, Oostende, Belgium). It was decided to slightly change the formulation of the objective 6 (Annex III).

 

Presentations of the Black Sea NODCs (recent situation, plans, problems)

Each NODC made a presentation describing its recent situation, plans and problems. All PPT presentations provided by the regional NODCs are available for downloading from the ODINBS web site.

 

Bulgaria (Dr. Atanas Palazov)

Dr. Atanas Palazov gave presentation on current situation in NODC, paying special attention to the development of BulARGO project.

He informed the participants that PhD student joined the NODC team in 2011 and that the main activities of this PhD student will be development of the biological databases.

Dr. Atanas Palazov also informed that one additional ARGO buoy (courtesy of IFREMER) was launched and showed that there are no problems with work of ARGO buoys in shallow waters of the Black Sea. Dr. Atanas Palazov described further the recent cruises activities and underlined that majority of data received in June and September.

 

Georgia (Mr. Tornike RAZMADZE)

Mr. Tornike Razmadze described recent achievements of the Georgian NODC. He informed that NODC web-site is fully functional and updated constantly in English language and that version in Georgian language is not completed yet. Also Mr. Tornike Razmadze informed that sea level data was submitted to ODP. Mr. Tornike Razmadze underlined that the plans of Georgian NODC for nearest future are: to finish translation and to support web-site in Georgian language as well as English version, to submit more data to ODP and to ensure representation of Georgia in ODINECET project.

 

Romania (Dr. Viorel MALCIU)

Dr. Viorel Malciu decribed the main problems of the Romanian National Oceanographic and Environmental Data Center, which stayed the same as they were described during the last meeting. Dr. Viorel Malciu informed the participants that current activities focus on conversion of the data to ODV format, especially before 1996 and NODC web-site development. Dr. Viorel Malciu mentioned that in October NODC should start receiving new data on sea currents and waves. Plans for the future include participation in submission of the new SEAWATCH system for oceanographic forecast project as well as intoduction of the RIVERWATCH system.

 

Russia (Svetlana BATALKINA )

Ms. Svetlana Batalkina informed the participants that the problem with translation of the data into proper format was resolved in close cooperation with dataholders. She paid special attention to the new version of ODP and its new architecture and features, such as node-to-node access, access through Global node as well as through all the other nodes, one-time registration, etc. Ms. Svetlana Batalkina stated that currently four new datasets are ready to be submitted to ODP and there are a lot of different other datasets in line, but before submission a decision has to be made on what kind of data is required to be available through ODP.

 

Turkey (Mr. Murat ELGE)

Mr. Murat ELGE informed the participants on the NODC and web site of Turkey. Office of Navigation, Hydrography and Oceanography (ONHO) is designated hydrographic, oceanographic and marine geophysic data and infomation center of Turkey by law. Turkish NODC has only three responsible people for handling the data and information. Budget is part of ONHO’s yearly budget. NODC is managing physical, chemical and some biological oceanographic data, bathymetry and marine geophysic and geology data and related information. Additionaly, national cruise summary reports are also archieved by NODC. IODE activities are always promoted through a national email grup which includes mostly marine researchers and governmental authoroties. Besides this, ONHO is the general secretary of national marine science coordination council and during the annual meetings IODE activities is being announced to the attendees.

NODC has been recently joined the SDN2 project as indirect partner in collaboration with TÜBİTAK Marmara Research Center and will be a node of SDN infrastructure in the future. New version of ODP is being planned to be used depending upon its security specifications. None PPT presentation was provided.

 

Ukraine (MHI, Ms. Elena Zhuk)

Ms. Elena Zhuk informed the participants that three new datasets with drifter data were added to ODP and few more are getting ready to be submitted.

 

Ukraine (IBSS, Dr. Vladimir Vladymyrov)

Dr. Vladimir Vladymyrov remined participants that in 2008 Ukraine decided to shift to the distributed model of the NODC. From October 2008 in Ukraine in addition to the NODC based at the MHI there is one more NODC based at the Laboratory of the Marine Information Systems (LaMIS) of the Institute of Biology of Southern Seas (IBSS NASU). He informed the participants about recent activities of biological NODC on the basis of the IBSS, which is dealing mostly with the marine biological and biophysical data. He informed further on the main developments in 2010 – 2011 and breifly described the web-sites supported by NODC. Dr. Vladimir Vladymyrov payed special attention to the collaboration of NODC and ODINECET project in the field of open repositories and library systems.

 

Ocean Data Portal – experience to work and existing problems

The results of this discussion are reflected in the bullets 10 and 11 of the action plan.

 

Coordination of the ODINBS work plan with the work of the Permanent Secretariat of the Black Sea Commission

Dr. Vladimir Vladymyrov informed the participant that Permanent Secretariat of the Black Sea Commission now is in a stage of the reorganization and suggested to postpone this item until new Commission work plan will be approved and available.

 

Reviewing of the ODIN BS guiding rules  

Dr. V. Vladymyrov reminded to participants the initial guiding rules of the ODIN BS were approved in 2007 and were changed then several times. In particular, an idea to create a position of the Project Chair and a small project office were rejected in 2009. A question on necessity to arrange the rotation of the Project Coordinator was raised but it was decided then to postpone this discussion till the next meeting.

 

ODINBS action plan 2011-2013

The participants analyzed then the ODINBS action items for 2010-2013 proposed during the 3-d ODINBS Steering Committee meeting held in October 2010 (http://www.odinblacksea.org/documents.aspx).

 

Collaboration with other international Projects in the region

Possible cooperation with the ODINECET and SeaDataNet - II projects was discussed. According to the request from the ODIN ECET project to support a creation of the “Digitization of rare books on marine sciences in the ODIN ECET rejoin” project it was decided to support a creation and execution of this project.

 

Capacity building

ODINBS partners suggested do not arrange the dedicated regional training courses but participate actively in the OceanTeacher trainings. Mr. Murat ELGE underlined difficulties in applying to IODE courses and need in GIS, data management and other training courses for ODINBS participants. All participants agreed that not enough courses organized recently for Black Sea ODIN. It was decided that Dr. Vladimir Vladymyrov will contact training coordinator of the IOC/IODE Project office in order to ask for arrangements to be made on special reservations for ODIN Black Sea representatives for training courses.

 

Closure of the meeting and next meeting

The ODINBS Steering Committee decided to hold its next session at the IOC Project Office for IODE at autumn 2012.

At 14.00 September 14, V. Vladymyrov closed the meeting. He thanked the Sevastopol Banking Institute of the Ukrainian Banking Academy of the National Bank of Ukraine for hosting the joint ODINECET – ODIN Black Sea workshop and ODINBS Steering Committee meeting.

 

 

ANNEX I

List of meeting participants

 

Bulgaria

Dr Atanas PALAZOV

Head of BGODC

Institute of Oceanology, Bulgarian Academy of Sciences

P.O.Box 152, Varna 9000

Bulgaria

Tel: +359 52 370 486 Ext. 118

Fax: +359 52 370 483

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Georgia

Mr Tornike RAZMADZE

Web-Developer and data manager

Tbilisi State University

Georgia

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Romania

Dr. Viorel MALCIU

Head of Department of Oceanography, Marine and Coastal Engineering

National Institute for Marine Research and Development

B-dul Mamaia Nr. 300

RO-900581 Constanta 3

Constanta, Romania

Tel: 0241 547644

Fax: 0241 831274

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Russia

Svetlana BATALKINA

Leading programmer

Russian National Oceanographic Data Centre

RNODC RIHMI-WDC

6, Korolev St.,Obninsk, Kaluga Region, 249035

Russian Federation

Phone: +7 (48439) 7 41 43

+7 910 918 54 04

Fax: + 7 (499) 795 22 25

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

Turkey

Murat ELGE

Head of National Oceanographic Data Center
Office of Navigation, Hydrography and Oceanography
Seyir Hidrografi ve Oşinografi
Dairesi Başkanlığı
Çubuklu
34805 Istanbul
Turkey
Tel: +90 216 322 25 80 Ext : 3331
Fax: +90 216 331 05 25
Email:
This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Ukraine 

Dr Alexey KHALIULIN,

Senior scientist

Marine Hydrophysical Institute

2, Kapitanskaya St.

Sevastopol

99011

Ukraine

Tel: +380 692 54 52 76

Fax: +380 692 55 42 53

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Dr Vladimir VLADYMYROV

Leading scientist

Institute of Biology of the Southern Seas

National Academy of Sciences of Ukraine

Ukraine

Tel: +380503251035

Fax: +380692557813

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

  

ANNEX II

 Agenda

Monday, 12 September 2011

 

Introduction and background information. Joint ODINECET – ODIN Black Sea meeting

 

09:30 – 09:45 Welcome and local information

 

09:45 – 10:45 ODIECET presentation

 

10:45 – 11:30 ODIN Black Sea presentation

Collaboration between ODIECET and ODIN Black Sea

 

11:30 – 12:00 Tea/coffee break

 

12:00 – 14:00 Preliminary discussion

 

14:00 – 15:00 Lunch

 

15:00 – 18:00 Visit to the library of the IBSS, Ice-breaker

 

 

Tuesday, 13 September 2011

 

Presentations of the Black Sea NODCs (recent situation, problems, achievements) – 15-20 minutes each

 

09:00 – 11:30 Bulgaria

Georgia

Romania

Russia

Turkey

Ukraine (MHI)

Ukraine (IBSS)

 

11:30 – 12:00 Tea/coffee break

 

12:00 – 14:00 ODIN Black Sea and ODP – experience to work with ODP, existing problems and future collaboration

Discussion

 

14:00 – 15:00 Lunch

 

15:00 – 18:00 Visit to the Preserve of Tauric Chersonesos and its Library

 

 

Wednesday, 14 September 2011

 

09:00 – 10:30 Coordination of the ODIN Black Sea work plan with the work of the Permanent Secretariat of the Black Sea Commission

 

10:30 – 11.30 ODIN Black Sea capacity building. Participating in the IODE training activity. Collaboration with other DM projects acting in the region and with ODINECET

 

11:30 – 12:00 Tea/coffee break

 

12:00 – 13.00 Reviewing of the ODIN Black Sea objectives and guiding rules

Reviewing of the ODIN Black Sea action plan for 2011 – 2013

Final discussion

 

13:00 – 14:00 Approval of the meeting decisions and action plan

Plan for the next meeting. Closure of the meeting

 

14:00 – 15:00 Lunch

 

15:00 – 20:00 Visit to Balaklava (district of the city of Sevastopol)

  

 

ANNEX III

ODIN Black Sea objectives 

Objective 1: Provide assistance in the development, operation and strengthening of National Oceanographic Data (and Information) Centers to advance the level of less experienced data centres and to establish their networking in the region;

Objective 2: Provide training and education in marine data and information management, taking into account the requirements of operational oceanography; applying standard formats and methodologies as defined by the IODE;

Objective 3: Enhance national and regional awareness for Marine Data and Information Management;

Objective 4: Assist in the development and maintenance of national and regional marine data, metadata and information databases;

Objective 5: Assist in the development and dissemination of marine data, information products and services, meeting the needs of user communities at the national and regional levels, and responding to national and regional priorities;

Objective 6: Undertake the activities needed for applying modern technologies for data collection, processing, storing and dissemination;

Objective 7: Undertake the ODINBLACKSEA activities in close collaboration and networking with other relevant organizations, programmes and projects operating in the region.

 

 

ANNEX IV

Revised at the 4-th SG meeting on September 2011

 Action items for Oceanographic Data and Information Network for the Black Sea

(2011 – 2013) 

  1. Oceanographic Data and Information Network for BlackSea (ODIN-BS) Project will continue its work according to the objectives defined in 2007 at its start.

  1. A new review analyzing the structure and state of the Black Sea Region National Oceanographic Data Centers and their web sites will be prepared by the project coordinator each 5 years starting from 2013.

  1. In order to assist the coordination of the project activities, as well as to create awareness and to promote the project, the ODIN-BS project website will be permanently updated by the NODC team at Institute of Biology of Southern Seas (IBSS) under supervision of the project coordinator.

  1. Bulgaria will try to arrange the additional support for the Black Sea ARGO Project through the Black Sea Committee.

  1. Each ODIN-BS National Oceanographic Data Center is encouraged to continue update its web sites as follows:

           a. Prepare and update the English version of the native language web sites (if not exist)

           b. Include information on ODIN-BS with the corresponding links to any other relevant web sites.

  1. Each participant will promote ODIN BS and its activities nationwide with special attention to the IODE 50-th anniversary (through, for example, web sites, booklets, flyers, mass media, etc.) – until the end of 2011.

  1. ODIN-BS will continue the technological support of the ODIN-ECET including help in further development of the CEEMaR.

  1. It is again recommended that representatives of Romanian, Georgian and Turkish (if possible) NODCs will try to identify the focal points in their countries to participate in the ODIN-ECET IODE Project.

  1. It is agreed to continue establishing the Black Sea Ocean Data Portal subset (BSODP) and the following actions are planned to be taken:

             a. Till the end of the 2011 each BS ODP participant will make available at least one data set to be sure that ODP data provider software is fully operational.

            b. It is advised that data and metadata from 2000 till nowadays are primarily loaded into the BS ODP. Data and metadata earlier than 2000 can also be provided to the BS ODP if they are not included in any regional Black Sea databases accessible via Internet. Data and metadata provided to BS ODP can be of any type. 

            c. Each data set loaded to the BS ODP should have full metadata with information on QC procedures applied to the data (if available);

  1. Special attention will be paid by the participants on sharing metadata for the most recent research done within 1991 – 2011. A metadata catalogue of the Black Sea data obtained during this period will be completed by January 2012. This catalogue will be compatible with the SeaDataNet/BlackSeaScene standards to achieve regional information interoperability. UkrNODC-Biology will prepare the simple format for this catalogue till the end of 2011.

  2. Each country (NODC) will search for the possibilities to identify and to load to the ODP the new data sets (new types of data). In particular:

    1. Bulgarian NODC will recheck with the data owner how to publish historical weather and oceanographic data from the Galata Platform.

    2. Romanian NODC will learn the possibility to publish through the ODP the Romanian year books.

    3. Georgian NODC will arrange the publication of the 2000 – 2009 sea level data at the Georgian cost.

    4. Ukrainian NODC (MHI) will provide the drifters data.

    5. Ukrainian NODC (IBSS) will provide some biological data at species level.

    6. Russian NODC will provide the most relevant Black Sea hydrometeorological and forecast data from its holdings. The participants are asked to check with their end users and to inform the Russian NODC which Black Sea data they would like to be available through the ODP.

    7. Turkish NODC (information to be provided by the national DM coordinator)

  3. The project coordinator will contact the IODE Project Office and will try to agree with them a reservation of some places in the training courses for the ODIN BS specialists.

  1. Next ODIN-BS Steering Committee meeting will be organized at the IOC Project Office for IODE at autumn 2012.