Third Session of the ODIN Black Sea Steering Committee
Brief Minutes of the Meeting

Venue: UNESCO/IOC Project Office for IODE, Oostende, Belgium.
Dates: 21 – 22 October 2010

 

 

       Introduction and background information

      Dr. V.Vladymyrov, a coordinator of the ODIN Black Sea (Ocean Data and Information Network for the Black Sea), opened the meeting and welcomed the participants. He informed the participants that representatives of all Black Sea countries attended the meeting except Turkey, the representative of which could not attend the meeting due to the other unexpected obligations. He noted that the purpose of the meeting was to review the activities implemented by the ODIN Black Sea network in 2010. The meeting approved the agenda for the meeting, with amendments as provided in Annex 1. Dr. V.Vladymyrov informed also the meeting participants that Mr. V.Myroshnychenko, representative of the BlackSea Commission took part in the meeting.

 

      ODIN Black Sea objectives and action items for 2009-2010

Dr. V.Vladymyrov reminded to the participants the ODINBS objectives that were approved an the IODE-XIX meeting in Trieste. It was decided to keep the objectives as they were formulated initially (Annex III).

The participants analyzed then the ODINBS action items for 2009-2010 proposed during the 2-d ODINBS Steering Committee meeting held in September 2009 (http://www.odinblacksea.org/documents.aspx). The results of the analysis showed that mostly the action items were fulfilled, however some of them were done only partly and some of them were not done due to the different reasons. Taking this into account a new set of the action items for 2010 – 2013 was discussed and approved (Annex IV).

 

      Presentations of the Black Sea NODCs (recent situation, plans, problems)

Each NODC made a presentation describing its recent situation, plans and problems. All PPT presentations provided by the regional NODCs are available for downloading from the ODINBS web site (http://www.odinblacksea.org/documents.aspx).

 


Bulgaria (Dr. Atanas Palazov)

Dr. Atanas Palazov payed special attention to the development of BulARGO project and on the barbarian actions of the unknown persons destroyed some sensors and underwater cabling system that made impossible to to get the information from the oceanographic sensors of the Bulgarian Galata platform.

 

Georgia (Mr. Tornike RAZMADZE)

Mr Tornike RAZMADZE described the achievements and problems of the Georgian Designated National Agency for International Data and Information exchange (GeoDNA). He informed the participants that GeoDNA extends the scope of data that are currently submitted to ODP (Ocean Data Portal) using Data Provider. Enstead of the observational data an extension implies on adding of calculated data provided by the models. The recent model enables to obtain 4 day forecast of Circulation, Temperature, and Salinity.

 

Romania (Dr. Viorel MALCIU)

Dr. Viorel MALCIU informed the participants on the main problems of the Romanian National Oceanographic and Environmental Data Center: lack of redundant (backup) Internet line (in order to increase data availability; limited professional storage capacity; limited data backup capacity (existing storage capacity is assigned mainly to the working areas; delays in moving the systems to the new infrastructure.

 

Russia (Svetlana BATALKINA)

Ms. Svetlana BATALKINA paid a special attention that at present time the Russian NODC already provides the following data sets for the Black Sea ODP:

  • Real time hydro meteorological observation data from coastal stations for the Black Sea;

  • Wind Wave forecast for The Black Sea;

  • Climatic data for the Black Sea;

  • Ship data from VOS programme for the Black Sea;

  • Secchi disk data of Russian expeditions.

Russian NODC is ready to add much more recourses to this portal, but they have difficulties with the translating the resources in English.

 

Turkey

The representative of Turkey could not attend the meeting due to the other unexpected obligations and presentation of the Turkish NODC was not provided.

 

Ukraine (MHI, Dr Alexey KHALIULIN)

Dr Alexey KHALIULIN provided information on the recent data sets and variables being collected by the Ukrainian NODC (MHI).

 

Ukraine (IBSS, Dr. Vladimir Vladymyrov)

Dr. Vladimir Vladymyrov remind the participants that in 2008 Ukraine decided to shift to the distributed model of the NODC. From October 2008 in Ukraine in addition to the NODC based at the MHI there is one more NODC based at the Laboratory of the Marine Information Systems (LaMIS) of the Institute of Biology of Southern Seas (IBSS NASU).

NODC on a basis of the MHI is dealing with the physical, chemical, and satellite data. NODC on a basis of the IBSS is dealing with the marine biological data. Both institutions are members of the Oceanological Centre of the National Academy of Sciences of Ukraine.

 

Dr. Vladimir Vladymyrov informed the participants on the main achievements and main tasks of the UkrNODC (Biology) for 2009 – 2013. The main tasks are as follows:

  • Organization of the close connections and information & data exchange with all Ukrainian marine biological organizations

  • Completing of the full historical inventories on data got by all Ukrainian marine biological organizations

  • Historical data digitization & QC and providing them to international projects and databases

  • Development of the QC procedures for the marine biological data

  • Application / development of the standard data / metadata formats for the marine biological data.

 

According to the agenda the following topics were discussed then on October 21 after the lunch and on October 22:

 

Ocean Data Portal – experience to work and existing problems.

The results of this discussion are reflected in the bullets 10 and 11 of the action plan.

 

Collaboration with other international Projects in the region

Possible cooperation with the ODIN ECET, SeaDataNet - II, Upgrade BS SCENE projects were discussed

 

Coordination of the ODINBlS work plan with the work of the Permanent Secretariat of the Black Sea Commission

The results of this discussion based on the presentation done by Mr. V.Myroshnychenko are reflected in the Action plan.

 

Capacity building

It was decided do not arrange the dedicated regional training courses but participate actively in the OceanTeacher trainings

 

ODIN Black Sea action plan for 2010 – 2013

V. Vladymyrov presented the action plan and budget for 2010 – 2013 that was discussed during the meeting. After the intensive discussion the Comiittee endorsed the plan as outlined in the Annex 4. It was decided to request IODE for USD 9,000 for each year from 2011 till 2013 for organization of the ODIN BlackSea Steering Committee meetings.

 

Closure of the meeting and next meeting

The ODINBS Steering Committee decided to hold its next session at the IOC Project Office for IODE at early autumn 2011.

At 16.00 October 22 V. Vladymyrov closed the meeting. He thanked the IODE Project Office for hosting the ODINBS Steering Committee meeting, and for the support they provided to the ODIN Black Sea.

 

 

ANNEX I:

 

Third ODINBlackSea Steering Group Meeting

21-22 October 2010, IOC Project Office for IODE, Oostende, Belgium

PROVISIONAL AGENDA

 

Thusday, 21 October 2010.

 

 

Introduction and background information

09:00 Welcome and local information

Approval of the workshop agenda.

ODIN Black Sea objectives and action items for 2009-2010

 

10:30 – 11:00 Tea/coffee break

 

Presentations of the Black Sea NODCs (recent situation, problems, achivements)

11:00 Bulgaria

Georgia

Romania

Russia

Turkey

Ukraine (MHI)

Ukraine (IBSS)

Discussion

 

12:30 – 13:30 Lunch

 

Ocean Data Portal – experience to work with ODP, existing problems and future collaboration

Results of the Meeting of the IODE Steering Group for the IODE OceanDataPortal, 20 - 22 September 2010, Oostende, Belgium.

 

Administrative and other problems related to data provision to ODP

Types of data and variables to be loaded in the ODP

Future use of the ODP within the ODINBlackSea

 

15:00 – 15:30 Tea/coffee break

 

Collaboration with other main international DIM projects in the region

15:30-17.00 ODINECET

 

Upgrade BlackSeaSCENE

SeaDataNet II

 

 

Friday, 22October 2010.

 

09:00 Coordination of the ODIN Black Sea work plan with the work of the Permanent Secretariat of the Black Sea Commission (V.Myroshnychenko)

 

10:30 – 11:00 Tea/coffee break

 

Capacity building. Participating in the IODE training activity

 

12:30 – 13:30 Lunch

 

Draft ODIN Black Sea action plan for 2010 – 2013

Final discussion

 

15:00 – 15:30 Tea/coffee break

 

                                          Approval of the meeting decisions and action plan.

 

16:30 Closure of the meeting

 

 

ANNEX II:

 

Third ODINBlackSea Steering Group Meeting

21-22 October 2010, IOC Project Office for IODE, Oostende, Belgium
LIST OF THE MEETING PARTICIPANTS

 

Bulgaria

1. Dr Atanas PALAZOV

Head of BGODC

Institute of Oceanology, Bulgarian Academy of Sciences

P.O.Box 152, Varna 9000

Bulgaria

Tel: +359 52 370 486 Ext. 118

Fax: +359 52 370 483

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Georgia

2. Mr Tornike RAZMADZE

Web-Developer and data manager

Georgia

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Romania

3. Dr. Viorel MALCIU

Head of Department of Oceanography, Marine and Coastal Engineering

National Institute for Marine Research and Development

B-dul Mamaia Nr. 300

RO-900581 Constanta 3

Constanta, Romania

Tel: 0241 547644

Fax: 0241 831274

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Russia

4. Svetlana BATALKINA

Leading programmer

Russian National Oceanographic Data Centre

RNODC RIHMI-WDC

6, Korolev St.,Obninsk, Kaluga Region, 249035

Russian Federation

Phone: +7 (48439) 7 41 43

+7 910 918 54 04

Fax: + 7 (499) 795 22 25

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Turkey

5. Was not represented

 

Ukraine

6. Dr Alexey KHALIULIN

Marine Hydrophysical Institute

2, Kapitanskaya St.

Sevastopol

99011

Ukraine

Tel: +380 692 54 52 76

Fax: +380 692 55 42 53

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

7. Dr Vladimir VLADYMYROV

Leading scientist

Institute of Biology of the Southern Seas

National Academy of Sciences of Ukraine

Ukraine

Tel: +380503251035

Fax: +380692557813

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Permanent Secretariat of the Commission on the Protection of the Black Sea against Pollution

 

8. Mr Volodymyr MYROSHNYCHENKO

Project Expert

Permanent Secretariat of the Commission on the Protection of the

Black Sea against Pollution

Dolmabahñe Sarayi

2 Hareket Kosku

Besiktas

34353 Istanbul, Turkey

Tel: + 90 212 327 35 80

Fax: + 90 212 227 99 33

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

ANNEX III:

 

ODINBLACKSEA OBJECTIVES.

 

Objective 1: Provide assistance in the development, operation and strengthening of National Oceanographic Data (and Information) Centres to advance the level of less experienced data centres and to establish their networking in the region;

Objective 2: Provide training and education in marine data and information management, taking into account the requirements of operational oceanography; applying standard formats and methodologies as defined by the IODE;

Objective 3: Enhance national and regional awareness for Marine Data and Information Management;

Objective 4: Assist in the development and maintenance of national and regional marine data, metadata and information databases;

Objective 5: Assist in the development and dissemination of marine data, information products and services, meeting the needs of user communities at the national and regional levels, and responding to national and regional priorities;

Objective 6: Undertake the activities needed for applying modern technologies for data collection, processing, storing and dissemination to achieve end-to-end data management (E2EDM).

Objective 7: Undertake the ODINBLACKSEA activities in close collaboration and networking with other relevant organizations, programmes and projects operating in the region.

 

 

 

ANNEX IV:

 

Action items for Oceanographic Data and Information Network for the Black Sea

(2010 – 2013)

 

1. Oceanographic Data and Information Network for BlackSea (ODIN-BS) Project will continue its work according to the objectives defined in 2007 at its start.

 

2. A new review analyzing the structure and state of the Black Sea Region National Oceanographic Data Centers and their web sites will be prepared by the project coordinator each 5 years starting from 2013.

 

3. In order to assist the coordination of the project activities, as well as to create awareness and to promote the project, the ODIN-BS project website will be permanently updated by the NODC team at Institute of Biology of Southern Seas (IBSS) under supervision of the project coordinator.

 

4. Bulgaria will try to arrange the additional support for the Black Sea ARGO Project through the Black Sea Committee.

 

5. Each ODIN-BS National Oceanographic Data Center is encouraged to continue update its web sites as follows:

a. Prepare the English version of the native language web sites (if not exist) 

b. Prepare brief information about IODE in native language and publish it as a separate web page with IODE logo and link it to IODE formal web site “www.iode.org”

c. Include information on ODIN-BS with the corresponding links to the ocean data portal web sites and other relevant web sites.

 

6. Each participant will promote ODIN BS and its activities nationwide with special attention to the IODE 50-th anniversary (through, for example, web sites, booklets, flyers, mass media, etc.).

 

7. ODIN-BS coordinator will try to communicate with the main International projects with the oceanographic data management component which are running or are preparing for run in the Black Sea region and will inform ODIN-BS SC for the possible co-operation with these projects.

 

8. ODIN-BS will continue the technological support of the ODIN-ECET including help in further development of the CEEMaR.

 

9. It is again recommended that representatives of Romanian, Turkish and Georgian NODCs will try to identify the focal points in their countries to participate in the ODIN-ECET IODE Project.

 

10. It is agreed to continue establishing Black Sea Ocean Data Portal (BSODP) (www.blackseaoceandataportal.org ?) and the following actions are planned to be taken :

             a. Request Ocean Data Portal (ODP) Steering Group (SG) to provide full description of the technical conditions on data access and usage for the BSODP

b. Till the end of the 2010 each BS ODP participant will make available at least one data set to be sure that ODP data provider software is fully operational.

d. It is advised that data and metadata from 2000 till nowadays are primarily loaded into the BS ODP. Data and metadata earlier than 2000 can also be provided to the BS ODP if they are not included in any regional                          Black Sea databases accessible via Internet. Data and metadata provided to BS ODP can be of any type.

e. Each data set loaded to the BS ODP should have full metadata with information on QC procedures applied to the data (if available);

 

11. Since Black Sea Commission Permanent Secretariat (BSC PS) is considered as one of the end users of ODIN- BS activities, it is decided to improve and strengthen the relationships with BSC PS in terms of coordination and co-operation. Within this context, ODIN BS and BSC PS are encouraged to:

c. Share data and metadata from research cruises,

d. Inform each other on and coordinate the ongoing activities.

e. Coordinate training activities

f. Learn the possibility to provide data and metadata to the BSC in the SeaDataNet CDI format

 

12. Special attention will be paid by the participants on sharing metadata (and data when possible) for the most recent research done within 2000 – 2010. A metadata catalogue of the Black Sea data obtained during this period will be completed by July 2011. This catalogue will be compatible with the SeaDataNet/BlackSeaScene standards to achieve regional information interoperability.

 

13. ODIN BS will try to supply BSC PS with available and not restricted oceanographic data for period of the State of Environment) reporting (current period: 2005-2010). The regionally approved QA/QC procedures, which are being developed by BSC PS in cooperation with the BlackSeaScene project, have to be applied to data where possible.

 

14. Each country (NODC) will search for the possibilities to identify and to load to the ODP the new data sets (new types of data). In particular:

  1. Bulgarian NODC will check with the data owner how to publish historical weather and oceanographic data from the Galata Platform.

  2. Romanian NODC will learn the possibility to publish through the ODP the Romanian year books.

  3. Georgian NODC will arrange the publication of the forecast of sea conditions near the Georgian cost.

  4. Ukrainian NODC (MHI) will provide the drifters data.

  5. Ukrainian NODC (IBSS) will provide some biological data at species level.

  6. Russian NODC will provide the most relevant Black Sea hydrometeorological and forecast data from its holdings.

  7. Turkish NODC (information to be provided by the national DM coordinator)

15. Next ODIN-BS Steering Committee meeting will be organized at the IOC Project Office for IODE at autumn 2011.