Draft, 24 March 2009

 

First Meeting of the ODINBLACKSEA Steering Group Minutes of the meeting

 

 

Venue: RIHMI-WDC, Obninsk, Russian Federation

Dates: 19-20 March 2009

 

          The meeting began with the welcome of Dr. N. Mikhailov, Head of the Russian NODC and IOC Vice-Chairperson, who welcomed the participants and underlined the importance of the renewed activity of the ODINBLACKSEA project. He expressed his regret that the representatives of Georgia and Turkey could not attend the meeting. He informed the participants that this Steering group meeting will occupy one day and will be followed by the Training on the End to End data Management (E2EDM) prototype system for the ODINBLACKSEA countries for 1.5 days.

          Meeting approved the agenda (Annex 1) and appointed L. Buga, NIMRD, as a rapporteur. Drs. N. Mikhailov and V. Vladymyrov acted as the meeting co-chairs. A list of the meeting participants and a group photo are given as Annex 2.  

          V. Vladymyrov reminded to the participants that the Ocean Data and Information Network for the Black Sea (ODINBLACKSEA) Pilot Project was established formally during the Nineteenth Session of the IODE Committee (Trieste, Italy, March 2007) through the Recommendation IODE-XIX.10. All riparian Black Sea countries are the participants of the project. Dr. Atanas Palazov (IO-BAS, Bulgaria) was elected to be the ODINBLACKSEA project coordinator.

 

          Project was created with the following objectives:

Objective 1: Provide assistance in the development, operation and strengthening of National Oceanographic Data (and Information) Centres to advance the level of less experienced data centres and to establish their networking in the region;

Objective 2: Provide training and education in marine data and information management, taking into account the requirements of operational oceanography; applying standard formats and methodologies as defined by the IODE;

Objective 3: Enhance national and regional awareness for Marine Data and Information Management;

Objective 4: Assist in the development and maintenance of national and regional marine data, metadata and information databases;

Objective 5: Assist in the development and dissemination of marine data, information products and services, meeting the needs of user communities at the national and regional levels, and responding to national and regional priorities; 

Objective 6: Undertake the activities needed for applying modern technologies for data collection, processing, storing and dissemination to achieve end-to-end data management (E2EDM).

Objective 7: Undertake the ODINBLACKSEA activities in close collaboration and networking with other relevant organizations, programmes and projects operating in the region.

 

          The main activities of the ODIN-Black Sea project in 2007 were directed to the regional NODCs capacity building that included participation of the 28 ODIN-Black Sea trainees in 3 training courses organized by the IOC Project Office for IODE (one of them was organized jointly with the ASCABOS EC Project).

          At the IODE officers meeting on November 2007 ODINBLACK SEA draft work plan and budget for 2008-2009 were defined as follows:

 

          1. A review presenting the results of analysis of the structure and state of the Black Sea Region National Oceanographic Data Centres will be prepared. This review will be basically based on the draft document “Performance Benchmarks for National Oceanographic Data Centers (NODCs) and Designated National Agencies (DNAs) in the International Oceanographic Data and Information Exchange Programme (IODE). The experience of the analysis of the structure and state of the Bulgarian National Oceanographic Data Centre (BGODC), realized as a deliverable from the SIBEMA project will be taken into account. Some mandatory, highly desirable, and facultative criteria for the evaluation of NODCs will be used. By applying this general checklist on the NODCs, this report will introduce a well-grounded assessment of the data management situation in the Black Sea region.

Timing: 2008.

Funding source: internal sources.

 

          2. National experts will work in close collaboration with IODE experts to improve NODCs’ structure in the Black Sea region aiming to meet IOC-IODE requirements and best practices.

Timing: 2008-2009.

Funding source: internal sources.

 

          3. In order to assist the coordination of project activities, as well as to create awareness and to promote the project, the ODINBLACKSEA project website will be developed. It will be hosted and maintained by the Project Office.

Timing: first version by March 2008, permanently updated in 2008-2009.

Funding source: internal sources (IO BAS / BGODC).

 

          4. With the support and collaboration with BlackSeaGOOS and IODE a basic course on Operational Oceanography will be organized and performed in all Black Sea countries, with participation of the specialists from regional NODCs (ASCABOS training program).

Timing: 2008.

Funding source: internal sources (ASCABOS Project)

 

          5. Planned actions for application of E2EDM technology to integrate the non-homogeneous local data systems into unified distributed marine data system that will provide the transparent exchange between these local systems and an end-user access to numerous data flows/sets/bases in a “single stop shopping” manner. The E2EDM technology should provide the real-time access to, and fusion of distributed marine data:

          5.1 Definition the agreed common list of data/product types as information basis of the ODINBLACKSEA operations;

    5.2 Providing the collection (or preparing) of these data/products from national organizations/laboratories and forming the national data sources for ODINBLACKSEA.

    5.3 Improving the Ocean Data Portal services to meet the requirements from the Black sea users.

    5.4 The installations of E2EDM Data Provider software at the IODE NODC/DNA’s.

    5.5 The installation of the Integration Server at IO BAS and providing the testing the ODINBLACKSEA operations (connection with data providers, portal functions, interactions with portal mirror and etc.).

    5.6 Providing of the ODINBLACKSEA E2EDM system routine operations.

Timing: 2008.

Funding source: internal sources.

 

          6. Organization of the ODINBLACKSEA Project Steering Committee meeting. (supported by the IODE).

Timing: Spring 2008.

Funding source: IODE (RP $5,000).

 

          7. Organization of the DM training course (intermediate level) jointly with the IODE Project Office.

Timing: 2008.

Funding source: IODE Project Office ($35,000).

 

          8. Organization of the DM training course (advanced level) jointly with the IODE Project Office.

Timing: 2009.

Funding source: IODE Project Office ($35,000).

 

          9. Organization of working collaboration with the ODINECET IODE Project.

Timing: 2008-2009.

Funding source: internal sources

 

          Dr. Vladymyrov also informed the participants that at the end of 2007 Dr. Atanas Palazov, the ODIN-Black Sea coordinator, was appointed to be a director of the Bulgarian Institute of Oceanology. It is a very time consuming position and from November 2007 Dr. Palazov unfortunately could not dedicate any time for the ODIN Black Sea Project. As the result, the ODIN Black Sea activity was fully stopped from this time till February 2009 when Dr. Vladimir Vladymyrov was appointed as the interim project coordinator till IODE-XX where the new project coordinator would be selected.

The following activities were selected then to be run and completed at least partly before the IODE-XX (Numbering is according to the 2008-2009 work plan):

 

          1. A review presenting the results of analysis of the structure and state of the Black Sea Region National Oceanographic Data Centres will be prepared (ongoing).

          5. Application of the E2EDM technology to integrate the non-homogeneous local data systems into unified distributed marine data system that will provide the transparent exchange between these local systems (ongoing).

          6. Organization of the of the ODINBLACKSEA Project Steering Committee meeting (ongoing).

          9. Organization of working collaboration with the ODINECET IODE Project (ongoing).

 

          V.Vladymyrov presented then the draft items for the 2009-2011 work plan and budget as they were provided in the ODINBLACKSEA document submitted to IODE-XX (Table 1.). The participants agreed with this plan. None corrections or editions were made. It was proposed to update the ODINBLACKSEA work plan at the Steering Group meeting within the IODE-XX, or at the Steering Group meeting organized after the IODE-XX if due the lack of participants it will not be possible to organize it within the IODE-XX. 

 

Table 1. 2009-2011 work plan and budget

Action item description

To be implemented by

Deadline date

Requested from UNESCO RP

Requested from other sources

ODINBLACKSEA Steering Group Meeting and Training on the E2EDM prototype system for the ODINBLACKSEA countries

ODINBLACKSEA coordinator, Russian NODC

March 2009

5,000 USD (shared with the ODP Project?)

 

Development of the ODINBLACKSEA web site

ODINBLACKSEA coordinator

April 2009

 

 

Participation of the ODINBLACKSEA coordinator in IODE-XX

ODINBLACKSEA coordinator

May 2009

2,500 USD

 

Organization of the ODINBLACKSEA DM training course (intermediate level)

ODINBLACKSEA coordinator, IODE Project Office

Autumn 2009

 

35,000 USD

Participation of the ODINBLACKSEA trainees in the different training courses

ODINBLACKSEA coordinator, IODE Project Office

2010

 

30,000 USD

ODINBLACKSEA Steering Group Meeting

ODINBLACKSEA coordinator

2010

7,000 USD

 

Participation of the ODINBLACKSEA trainees in the different training courses

ODINBLACKSEA coordinator, IODE Project Office

2011

 

30,000 USD

Participation of the ODINBLACKSEA coordinator in IODE-XXI

ODINBLACKSEA coordinator

2011

2,500 USD

 

 

          V. Vladymyrov presented then brief information on the ODINBLACKSEA Data Centers (Table 2) and the preliminary results of execution of the topic 1 of the work plan - a review presenting the results of analysis of the structure and state of the Black Sea Region National Oceanographic Data Centres. As planned, this review was basically based on the draft document “Performance Benchmarks for National Oceanographic Data Centers (NODCs) and Designated National Agencies (DNAs) in the International Oceanographic Data and Information Exchange Programme (IODE). The experience of the analysis of the structure and state of the Bulgarian National Oceanographic Data Centre (BGODC), realized as a deliverable from the SIBEMA project were taken into account. It was reported that as the last filled questionnaire was submitted a week ago, it was possible to make only a very preliminary and analysis. More detailed analysis will be done after IODE-XX.

 

Table 2. Brief information on the ODINBLACKSEA Data Centres

Country

Organization

Type of NODC

Year of Creation

National ODM Coordinator

Url

Bulgaria

BGODC/IO-BAS

NODC

1985

Atanas PALAZOV

http://www.bgodc.io-bas.bg/

Georgia

GeoDNA/TSU

DNA

2000

Kakhaber BILASHVILI

http://www.oceandna.ge/

Romania

NODEC/NIMRD

DNA

1970

Viorel MALCIU

http://www.rmri.ro/menu.en.html

Russia

NODC/RIHMI-WDC

NODC

1964

Nikolai MIKHAILOV

http://www.meteo.ru/nodc/index_e.html

Turkey

ONHO

NODC

1993

Murat ELGE

http://www.shodb.gov.tr/shodb_esas/index.php/en/

Ukraine

MEIT/MHI

DNA

1993

Alexey KHALIULIN

http://www.ocean.nodc.org.ua/

Ukraine

LaMIS/IBSS

DNA

2008

Volodymyr VLADYMYROV

http://nodc.ibss.org.ua/


          The issues of the development of
ODINBLACKSEA E2EPM system were discussed then. Discussion on the data to be provided by each NODC/DNA to the draft version of the ODINBLACKSEA E2EPM was as follows:

          V. Vladymyrov presented some ideas on the selection of a list of parameters to be provided through the ODINBS E2EDM system at the first stage of its creation. This list is based on the definition of the target user groups in the region (they are recently BS GOOS and BS Commission). It was proposed as well to do not fill the system with records that contain only metadata because there is a number of EC projects working in the Black Sea region that are dealing with the metadata bases for this region.

          After analyses of data that exist for the Black Sea on-line and on CD/DVD, V. Vladymyrov proposed to select the bio-optical data as a common type of data for ODINBS E2EDM system for all participants. Most organizations can provide Secchi disk data and/or Chl in situ data and some of them - satellite Chl data. Some of them can provide as well transparency and PAR data.

          In support of this idea, V.Vladymyrov informed the participants about the Chlorophyll Global Integrated Network (ChloroGIN), a GOOS/GEO demonstration project that aims to bring together regional satellite data processing centres in developing and developed countries with users of satellite data and in situ data gathering efforts, focussed on issues related to marine ecosystems (www.chlorogin.org). The project was initiated following recommendations of the "Plymouth Chlorophyll Meeting and Workshops (Extended Antares Network)" sponsored by GOOS, GEO, IOCCG, PML and POGO, 18 - 22 Sept 2006, for South America, Africa and the Indian Ocean. In future we can try to extend this project for the Black Sea region.

          N. Mikhailov proposed that the additional parameters / group of parameters will be provided by the participants which are not the common parameters hold by all or a majority of the participants but also by one or selected participants. In particular, he proposed that Russian NODC can provide a set of hydrometeorological parameters and products (see Annex 4 for a list). This idea was strongly supported by the partiThe issues of the development of ODINBLACKSEA E2EPM system were discussed then. Discussion on the data to be provided by each NODC/DNA to the draft version of the ODINBLACKSEA E2EPM was as follows:

          V. Vladymyrov presented some ideas on the selection of a list of parameters to be provided through the ODINBS E2EDM system at the first stage of its creation. This list is based on the definition of the target user groups in the region (they are recently BS GOOS and BS Commission). It was proposed as well to do not fill the system with records that contain only metadata because there is a number of EC projects working in the Black Sea region that are dealing with the metadata bases for this region.

          After analyses of data that exist for the Black Sea on-line and on CD/DVD, V. Vladymyrov proposed to select the bio-optical data as a common type of data for ODINBS E2EDM system for all participants. Most organizations can provide Secchi disk data and/or Chl in situ data and some of them - satellite Chl data. Some of them can provide as well transparency and PAR data.

          In support of this idea, V.Vladymyrov informed the participants about the Chlorophyll Global Integrated Network (ChloroGIN), a GOOS/GEO demonstration project that aims to bring together regional satellite data processing centres in developing and developed countries with users of satellite data and in situ data gathering efforts, focussed on issues related to marine ecosystems (www.chlorogin.org). The project was initiated following recommendations of the "Plymouth Chlorophyll Meeting and Workshops (Extended Antares Network)" sponsored by GOOS, GEO, IOCCG, PML and POGO, 18 - 22 Sept 2006, for South America, Africa and the Indian Ocean. In future we can try to extend this project for the Black Sea region.

          N. Mikhailov proposed that the additional parameters / group of parameters will be provided by the participants which are not the common parameters hold by all or a majority of the participants but also by one or selected participcipants.

          The participants discussed the time period for which data to be submitted for the first system version and agreed to select a period of 2000-2009. N. Mikhailov proposed that each participant has to provide as soon as possible a description of the parameters to be available for the system to have clear understandings of what kind of information and data would be provided. A template for this description and an example of the filled table is given in the Annex 5. A discussion on the topics related to the ODINBLACKSEA E2EDM system were continued as well during the Training on the End to End data Management (E2EDM) prototype system for the ODINBLACKSEA countries that was held after the Steering Group Meeting on March 20 after lunch and on 21 March. The final agreed documents of the meeting are given in the Annexes 3 and 4.